Modern aviation training management
Form-based training records on iPad and desktop, a full signature lifecycle from instructor to training manager, currency tracking that links every expiry to the report that set it, and analytics across every fleet — built for EASA, UK CAA and ICAO, without the spreadsheets.
Why operators move to Waypoint
You run a tight training operation. But shared drives, spreadsheets and rigid legacy systems hold it back — and the big integrated suites are expensive, inflexible, and mostly functionality you will never touch. Waypoint is the focused, adaptable alternative: simple to implement, cost-effective, and shaped to the way you actually work.
Platform
From the right-hand seat to the postholder preparing for a regulator audit, everyone works from the same record. Instructor and pilot iPad apps capture the event; a desktop dashboard gives training managers oversight, sign-off and analytics. No more binders, shared drives or chasing the latest version of a report by email.
Plan events, assign crew, oversee every report and sign off — with analytics across the whole operation.
Grade training and check events in the cockpit or sim — online or off — and submit for review in minutes.
Pilots read their signed reports and track their own competencies and currency — no chasing paperwork.
How it works
Every report follows the same path and builds its own evidence along the way. No parallel email threads. No hunting for the final version on a shared drive.
Set up any check or training event from the calendar, assign the crew and simulator. Role and regulator rules keep the right people on the right events automatically.
Instructors complete a structured training form — grades against competencies and observable behaviours, phase narratives, check items — in the cockpit or sim, online or off. Nothing is lost, and nothing waits for a signal.
Built-in validation surfaces anything missing before submission. The pilot acknowledges, then the training manager countersigns — each step timestamped in an immutable audit log.
Every countersigned report updates currency, contributes to competency analytics, and feeds the per-pilot trends that training managers and heads of training use to plan future programmes.
Desktop dashboard
Plan events, oversee every report from draft to countersignature, manage pilot records, and see how the operation is really performing — all from one desktop dashboard configured to your frameworks, regulator and brand.
Instructor & pilot iPad app
The Waypoint app keeps working when the network does not. Fill a training form, view your schedule, track your currency and read your own training records — all on iPad or iPhone, online or off.
What it changes
The regulator competency frameworks, structured records and tamper-evident audit trail are part of how Waypoint works on every event. There is no separate compliance step, no end-of-year scramble — it is simply there by default.
Training managers design form templates with typed fields — competency grids, check items, text, signatures — and instructors fill them in. No blank pages, no inconsistent formats. Every completed form is a structured record the moment it is submitted.
Every report follows a defined lifecycle: instructor submits, pilot acknowledges, training manager countersigns. Each step is timestamped in an immutable, hash-chained audit log. Amendments are tracked with a reason, and every version is preserved.
OPC, LPC and Line Check expiries update the moment a training manager countersigns. The system applies EASA carry-forward rules correctly and links each currency entry back to the report that set it — so the audit trail is never a question.
Training managers maintain full pilot profiles — identity, licence, medical and training certificates — alongside currency history and competency trends. Pilots see their own records. Documents are stored securely and linked to the person, not a shared drive.
Every competency is broken into its observable behaviours — instructors assess the specific things they actually see, and the platform rolls up the evidence into a complete CBTA record. The "Help me grade" tool uses your OB evidence to suggest the right competency grade.
Instructors dictate remarks with on-device voice recognition in the cockpit — no signal needed. Record a debrief and the platform transcribes it, attributes speakers to Instructor or Pilot, and structures it into a professional training narrative, ready to review rather than write from scratch.
Define the criteria your organisation requires before a report can be submitted — minimum grades, mandatory comments, required observable behaviours — and let the platform surface anything missing before it becomes a compliance gap.
Fleet-wide competency heatmaps, instructor drift z-scores, 7/30/60-day currency forecasts, and per-pilot trend sparklines showing how each competency moves over time. Heads of training get an assurer's view across every fleet and examiner, so decisions are backed by data, not instinct.
Analytics
Most systems stop at the report. Waypoint turns every graded event into insight your training department can act on — so you can see where to focus, evidence the decision, and make each programme safer than the last.
Standards
Per-tenant regulator profiles, audit trails on every state transition, tamper-evident exports.
EBT-aligned competency frameworks with operator-specific overlays.
AOC and ATO certificate handling, postholder-aware role gates.
Generic ICAO competency set ships out of the box for new operators.
FAQ
What small and medium operators ask before moving training records off spreadsheets.
Get in touch
Walk through your fleets, your frameworks and the day-to-day admin you would like to lose — with a team that knows aviation training. Most demos take about thirty minutes.
Or write to us at hello@waypointtms.com
We aim to respond within one business day. Your details are used only to respond to your enquiry — see our Privacy Policy.
We aim to respond within one business day. In the meantime, feel free to explore the platform.